PROXY - Members, please complete and send if unable to attend in person.
We will be holding our annual elections as well as voting to approve proposed amendments to the Articles of Incorporation and Bylaws. Only active Members can vote on these items.
Over the last year, TASC has incorporated several organizational changes to revamp participation by increasing membership benefits through aligning our programs with local command industry days. By doing so, we have seen a significant increase in attendance, membership and a general revitalization of the organization. TASC’s commitment to optimizing membership benefits is evidenced by providing access to key government decision makers on a regular basis, providing industry networking opportunities, and coordinating member only social gatherings.
Attached (links at bottom of this email) are several documents:
1. A formal notice of the annual meeting and what will be discussed and voted on
2. Proposed amendments to the Articles of Incorporation
3. Proposed amendments to the Bylaws
4. Proxy vote for those unable to attend the annual meeting
Rationale for Articles & Bylaws Amendments:
It is TASC’s intention to amend the Articles/Bylaws to better reflect the current state of the organization and to better position the organization for the future. Of significance is the recommendation to amend the structure of the Directors. Historically, The Articles state that the Board shall consist of the President, Vice President, Secretary, Treasurer, with each President remaining as a member of the Board of Directors for 3 years following his term. The role(s) of the 3 past presidents were intentional to ensure an element of continuity within the organization. This model worked well for a very long time. In more recent history, the board has realized that this model provided potential continuity at the expense of recruitment of new Directors. The historical model required a president to commit to a four year commitment, and even more so if transitioning from the Vice President role. The board views a five year commitment as a barrier to entry for new potential Directors and has impacted the organization accordingly.
The proposed change recommends that the Board of Directors consist of the President, Vice President, Secretary, Treasurer, Immediate Past President, TGIC Industry Co-Moderator and one At-Large Director. This new structure provides the same level of leadership with several opportunities to on-ramp new talented individuals to the board without undue long term commitment, with the exception of a two year commitment from the President.
Other minor changes have been made to: a) reflect the shift to an industry day model of programs vice monthly luncheons; b) remove outdated and obsolete language; c) clarify committee and board responsibilities
A Bylaws Task Force was established, and over several months proposed a draft to both the TASC Board as well as legal counsel to comply with the Virginia State Code. After Board and Legal approval, a final version was created to propose to membership – this is the version you have been provided. Please review the proposed amendments in both the Articles of Incorporation and the Bylaws.
Slate for Annual Election:
Michael Klett Immediate Past President
Kelly Bose President
Paul Heim Vice President
Joan Grippo Secretary
Eileen Gwaltney Treasurer
Brad Reaves At Large
Jeff Brunner TGIC Industry Co-Moderator
Active Members can cast their vote in one of two ways:
1. Attend the TASC annual meeting at Slover Library, 235 E. Plume Street, Norfolk, VA 23510 on March 16, 2016 at 8:30 AM
2. Sign the attached proxy and submit to Michael.firstname.lastname@example.org prior to March 16th at 9:00 AM. Please name an individual act as your Proxy (blank on line 2) who will vote in favor of the amendments and presented slate on your behalf. For example, fill in the blank on line 2 with “Michael Klett”.